Teams Rooms Solutions: Room archetypes
Befor diving into the Teams Rooms solutions, First … some (important) Room/Space Design Considerations
- Assess each room individually: Different spaces have different requirements — thorough assessments are essential before deploying Microsoft Teams Rooms.
- Take into account room materials, lighting, and acoustics: These environmental factors significantly affect audio and video quality and must be integrated into the design process.
- Prioritize clean cable management: Proper cable routing ensures a professional look and minimizes the risk of disconnections or user interference.
- Design for visibility and audibility:
– Choose cameras with the right ‘field of view’ to capture all participants, regardless of room size or layout.
– Ensure microphones are positioned to capture clear audio from every seating area. - Understand acoustic dynamics: Materials, room dimensions, and shapes influence sound behavior. Minimizing echo and reverberation is key to delivering crystal-clear meeting audio.
- Tailor audiovisual components to room size: Match the lighting, microphones, cameras, and speakers to the specific needs of small, medium, or large rooms to ensure consistent performance.
Microsoft Teams Rooms:
Archetypes & Specifications
| Room Type | Occupancy | Room Size |
|---|---|---|
| Executive Office | 1+ 3 to 4 people | 2.3 m radius |
| Focus | 1 to 2 people | 3m x 3m |
| Open | Collab Space | 3 to 5 people | 2.3m radius |
| Small Conference | 6 to 8 people | 3m x 4.5m |
| Medium Conference | 8 to 14 people | 4.5m x 6m |
| Large Conference | 14 to 24 people | 4.5 m x 8.5m |
Microsoft Teams Rooms: Room Types & Collaboration Styles
Microsoft categorizes meeting rooms into several sizes, ranging from Focus Room to Extra-Large Conference Room, depending on the physical space and technical requirements.
In addition to room size, the type of collaboration that takes place plays a key role in determining the most suitable Microsoft Teams Rooms (MTR) setup. Microsoft defines two primary meeting styles:
Meet & Present
A formal, presentation-driven meeting format where the emphasis is on delivering content clearly and ensuring high-quality audio and video performance.
Meet & Co-Create
A more informal, interactive meeting style focused on real-time collaboration, brainstorming, or co-authoring documents. These spaces are designed to support active participation and flexibility during sessions.
Choosing the right MTR solution means aligning both room size and meeting style with the appropriate technology stack and user experience.
Which Microsoft Teams Rooms fits your space ?
Select a room type to learn more.
Not sure which room suits your needs ?
Simply scroll down and explore all room types at your own pace.
An Executive Office is a dedicated, high-end personal workspace designed to support confidential, one-on-one or small group meetings with enterprise-grade video conferencing capabilities.
Key characteristics:
- Room size: Small (typically 1–4 participants)
- Primary use: One-on-one calls, board-level conversations, private video meetings, and high-profile presentations
- Technology expectations:
– Discreet, aesthetically integrated audiovisual equipment
– High-quality camera, microphone, and speaker setup for clear communication
– Touch panel or voice-activated one-touch meeting join
– Often includes dual displays
– Enhanced privacy and sound insulation for confidential discussions
This room type prioritizes ease of use, premium experience, and executive-level discretion, typically with a seamless integration of Microsoft Teams Rooms-certified hardware.
Every executive office has unique requirements. We ensure your hardware matches your ambition.
MTRoA (Integrated)
Microsoft Teams Rooms on Android (MTRoA) eliminates the need for a separate PC.
- All-in-one video bar with integrated 4K camera (ideally with smart camera technology), microphones and speakers.
Ensure the microphone has sufficient pickup range so that the person seated furthest away at the executive office meeting table is clearly heard by the far-end participant.
Check if there’s an option to add (an) extra table microphone(s) for additional audio covarage.
This device runs a specialized, enterprise-grade Android OS built on the Microsoft Device Ecosystem Platform (MDEP).
On the meeting table: a touch controller, providing a consistent, user-friendly experience with the ‘one touch to join‘ feature that makes starting or joining meetings incredibly fast and intuitive.
Looking for an all-in-one, easy-to-manage collaboration solution?
Get expert advice on the best Android-based bars for your executive office(s).
MTRoW (Modular)
Microsoft Teams Rooms on Windows (MTRoW) with a dedicated Teams compute unit.
- Premium USB video bar with integrated 4K camera (preferably with Al-technology for speaker tracking and group framing), microphones and speakers.
Or separate (AI) camera & speaker phone (microphones and speaker in one device).
Verify that the microphone coverage allows the person seated furthest away to be heard clearly by the far-end participant.
Please note that additional table microphones can be added to enhance the overall audio quality.
The mini-PC is a dedicated MTR computing module, purpose-built to run the Microsoft Teams Rooms application and can e.g. be hidden behind the display(s).
On the meeting table: a touch controller, providing a consistent, user-friendly experience with the ‘one touch to join‘ feature that makes starting or joining meetings incredibly fast and intuitive.
Maximize your meeting potential with the full power of Windows-based MTR.
Contact us to build a high-performance system tailored to your executive office(s).
BYOM | BYOD
Bring Your Own Meeting (BYOM) – also known as Bring Your Own Device (BYOD) – is a fast and easy way to conncet to in-room periphirals.
- Premium USB videobar with integrated 4K camera (group framing & speaker tracking), multiple integrated microphones and stereo speakers.
The microphone must have enough range to clearly capture the person seated furthest away.
You can also add extra table microphones (if necessary) to ensure optimal coverage.
Connection to laptop is made with a USB and an HDMI cable. - To avoid both the USB and the HDMI cable you can use a USB docking. Now there is only 1 USB-C cable to connect to the laptop. Furthermore this USB docking can provide power to the laptop as well !
- You can chose for a wireless system that connects your laptop wirelessly to the USB videobar. This also solves the hassle of cables and adapters.
But … keep in mind: BYOM replaces the seamless ‘one-touch’ MTR experience with technical friction, as users must manually manage connections and device configurations.
Need a flexible solution that works with any laptop? Discover how to integrate seamless BYOM connectivity without compromising on audio or video quality.
A Focus Room is a small, enclosed space designed for individual work or 1:1 video meetings. It supports quiet concentration while enabling high-quality, private Teams calls.
Key characteristics:
- Room size: 1–2 participants
- Use case: Individual video calls, one-on-one meetings, quiet work
- Technology setup:
– Single display with an integrated or modular Teams Rooms device
– All-in-one video bar or compact camera/microphone setup
– Touch panel for one-touch join
– Minimal cabling, simple UX
This room aims to deliver efficient, high-quality Teams experiences in compact spaces, with easy deployment and minimal configuration. They’re ideal for modern hybrid workplaces that rely on flexibility and quick access to virtual collaboration tools.
Equip your hybrid office with spaces that truly support concentration and collaboration.
Let us help you select the ideal hardware for your Focus Room(s).
MTRoA (Integrated)
Microsoft Teams Rooms on Android (MTRoA) eliminates the need for a separate PC, offering a streamlined solution for smaller spaces.
- All-in-one Video Bar: Features an integrated 4K camera with intelligent framing, high-quality microphones, and speakers — all in a single, compact device.
- Optimized Audio: The microphone is specifically tuned for a focus room environment, ensuring the speaker is heard with perfect clarity, even when moving around the workspace.
- Enterprise-Grade OS: The system runs on a MDEP-based, specialized enterprise-grade Android OS, purpose-built for reliable performance.
- Seamless Control: A dedicated touch controller on the table provides a consistent ‘One-touch join‘ experience, making it incredibly fast and intuitive to start private sessions or jump into a quick call.
Turn any small space into a high-end collaboration hub.
Get expert advice on the perfect MTRoA setup for your focus rooms and huddle spaces.
MTRoW (Modular)
Microsoft Teams Rooms on Windows (MTRoW) offers the most powerful and flexible Teams experience, powered by a dedicated computing unit.
- Premium Audio & Video: A high-performance USB video bar with an integrated 4K AI camera (featuring speaker tracking or intelligent group framing) ensures you are always perfectly in view. Alternatively, a modular setup with a separate AI camera and professional speakerphone can be used.
- Crystal Clear Audio: The system is optimized to ensure that even in a small space, your voice is captured with absolute clarity, eliminating background noise for the far-end participant.
- Discreet Power: The dedicated mini-PC is a purpose-built MTR computing module. It is designed to run the Teams application at peak performance and can be neatly hidden behind the display for a clutter-free, “cable-less” look.
- Scalable Sound: While the standard setup is perfect for 1–2 people, there is always the option to integrate additional audio peripherals to further enhance the experience.
- One-Touch Control: A sleek touch controller sits on the table, providing a consistent, user-friendly interface. The ‘one-touch to join‘ feature makes starting or joining your private meetings incredibly fast and intuitive.
Maximize your productivity with the full power and flexibility of Windows-based MTR.
Experience the full potential of Microsoft Teams with a high-performance Windows setup. Let us help you configure a powerful, professional-grade Focus Room.
BYOM | BYOD
Bring Your Own Meeting (BYOM) — also known as Bring Your Own Device (BYOD) — is a fast and flexible way to connect your personal laptop to the room’s professional hardware.
- Premium Audio & Video Integration: A high-quality USB video bar serves as the heart of the room, featuring an integrated 4K camera with intelligent group framing and speaker tracking. The built-in microphones are optimized to clearly capture anyone in the focus room, ensuring you are heard perfectly by the far-end participants. For even greater audio precision, additional table microphones can always be added.
- Streamlined Wired Connectivity: The setup typically connects to your laptop via USB and HDMI cables. To reduce clutter, a USB-C docking station can be used, allowing you to connect everything with just one single cable. An added advantage is that this docking station also provides power to your laptop, keeping you charged during the meeting.
- Wireless Collaboration Options: For a completely cable-free experience, you can opt for a wireless BYOM system. This allows your laptop to connect to the video bar without any physical adapters or cables, solving the hassle of finding the right connector and keeping the focus room desk clean and organized.
A note on the user experience: While flexible, keep in mind that BYOM replaces the seamless ‘one-touch’ MTR experience with technical friction. Users must manually manage connections and device configurations on their own laptops.
Maximize flexibility without compromising on user experience.
Get expert advice on creating a high-performance BYOM environment that just works.
A Huddle room is a small collaboration space intended for spontaneous or scheduled small group meetings, typically accommodating 2–5 participants. These rooms promote quick decision-making and team alignment.
Key characteristics:
- Room size: 2–5 participants
- Use case: Ad-hoc team syncs, short planning sessions, hybrid collaboration
- Technology setup:
– One display with a certified MTR system (Windows or Android)
– Integrated camera, microphone, and speaker system
– Touch controller with proximity join
– Optional whiteboarding (large interactive touch screen) and/or content sharing
This room – like the focus room – aims to deliver efficient, high-quality Teams experiences in compact space. They’re ideal for modern hybrid workplaces that rely on flexibility and quick access to virtual collaboration tools.
Ready to turn small spaces into high-impact collaboration hubs?
Let us help you select the ideal hardware for your Huddle Room(s).
MTRoA (Integrated)
Microsoft Teams Rooms on Android (MTRoA) provides a powerful, all-in-one solution for huddle spaces, removing the complexity of a separate PC while maintaining a clean, cable-free environment.
- All-in-one Video Bar: Features an integrated 4K camera with intelligent group framing and speaker framing, ensuring every participant in the huddle space is perfectly visible, even in tight seating arrangements.
- Group-Optimized Audio: The beamforming microphone array is specifically tuned to capture multiple voices around a small table, filtering out background noise to keep the focus on the collaboration.
- Enterprise-Grade OS: The system runs on a MDEP-based, specialized enterprise-grade Android OS, purpose-built for high-uptime reliability and effortless remote management.
- Instant Collaboration: A dedicated touch controller provides the familiar ‘One-touch join‘ experience, making it effortless for small teams to jump from a physical brainstorm into a hybrid meeting in seconds.
Looking for a fast, all-in-one way to connect your teams?
Get expert advice on the best Android-based bars for your Huddle Room(s).
MTRoW (Modular)
Microsoft Teams Rooms on Windows (MTRoW) provides the ultimate flexibility and processing power for small group collaboration, driven by a dedicated computing unit.
- High-Impact Video: A premium USB video bar with an integrated 4K AI camera ensures every participant in the huddle is clearly seen. AI features like intelligent group framing and speaker tracking are essential in these spaces to capture everyone perfectly, even in compact or close-proximity seating arrangements.
- Group-Optimized Audio: Designed for 2–5 participants, the system is tuned to capture multiple voices with precision. High-quality microphones and speakers eliminate echo and background noise, ensuring remote participants hear every detail conversation.
- Clean Integration: The dedicated mini-PC (MTR compute module) is purpose-built for the Teams application, offering peak performance. It can be mounted discreetly behind the screen to maintain a tidy, professional workspace without visible cabling.
- Modular Flexibility: For unique room layouts, you can opt for a separate AI camera and desktop speakerphone. This allows for flexible hardware placement to ensure optimal microphone coverage for every seat at the table.
- Effortless Control: The table-top touch controller serves as the heart of the room, offering the signature ‘one-touch join‘ experience. This makes starting spontaneous sessions or jumping into scheduled meetings incredibly fast, intuitive, and consistent.
Empower your team with the full performance and versatility of a Windows-based Huddle Room setup.
Get the most out of your collaborative sessions with a professional Windows-based setup.
Let’s build a powerful MTR system tailored to your Huddle Room(s).
BYOM | BYOD
Bring Your Own Meeting (BYOM) — also known as Bring Your Own Device (BYOD) — is a fast and flexible way to host meetings using your own laptop while utilizing the professional hardware of the huddle space.
- Integrated Audio & Video Hub: A professional 4K USB video bar acts as the heart of the room. It features AI-driven group framing and speaker tracking to ensure all 2–5 participants are clearly visible, even in smaller spaces. The integrated microphones are specifically tuned to capture everyone around the table. For rooms with deeper tables, additional microphones can be added to guarantee optimal audio coverage.
- Simplified Wired Connectivity: You can connect your laptop to the room’s display and camera using standard USB and HDMI cables. To eliminate cable clutter on the huddle table, a USB-C docking station is the preferred solution. This allows you to connect all peripherals and charge your laptop with a single cable, ensuring you’re ready to go in seconds.
- Wireless Collaboration: For a completely cable-free experience, a wireless BYOM system can be integrated. This allows your laptop to connect to the video bar and screen without any physical adapters or cables. It’s the perfect solution for quick, spontaneous meetings where you want to keep the table clear for notes or devices.
Note on User Experience: While BYOM offers great flexibility for various meeting platforms, keep in mind that it replaces the seamless ‘one-touch’ MTR experience with some technical friction. Users must manually manage cable connections and device configurations on their own laptops.
Give your team the freedom to use any meeting platform effortlessly.
Get expert advice on creating a high-performance BYOM environment for your Huddle Room(s).
An Open or Collaboration Space refers to an informal, non-enclosed area designed for ad-hoc meetings, team collaboration, or hybrid interaction in a more relaxed environment — such as open office zones, lounges, or touchdown areas.
Key characteristics:
- Environment: Open-plan, typically without doors or full walls
- Capacity: Flexible, usually 3–5 participants
- Use case: Casual stand-ups, spontaneous brainstorms, hybrid check-ins, quick touchpoints
- Technology setup:
– Compact, all-in-one Teams-certified device with built-in camera, microphone, and speakers
– Mounted or mobile display (optional)
– Wireless content sharing and proximity join
– May include noise-canceling technology or directional audio pickup to handle acoustic challenges
This room type emphasizes ease of access, flexibility, and informal collaboration, often in high-traffic or multifunctional areas. While not ideal for private discussions, it’s a valuable extension of the Teams Rooms portfolio to support hybrid teamwork across the entire workplace.
Foster creativity in every corner of your office.
Let’s find the right hardware to make your open collaboration zones both functional and stylish.
MTRoA (Integrated)
Microsoft Teams Rooms on Android (MTRoA) for Open Spaces offers a streamlined, all-in-one interactive hub, consolidating camera, microphones, speakers, and computing power into a single, high-performance display.
- All-in-one Interactive Display: A large, professional-grade touch screen serves as the heart of the space. By integrating the Android-based compute unit – powered by MDEP – directly into the display, the need for a separate mini-PC and complex cabling is entirely eliminated.
- On-Screen Control: To maintain a clean and minimalist environment, this setup removes the need for a separate tabletop console. Users can trigger the ‘One-touch join‘ feature and manage meeting controls directly from the large, intuitive touch interface.
- Acoustic & Visual Intelligence: Equipped with a high-resolution 4K AI camera and a beamforming microphone array. The system is designed to handle open-office challenges, using intelligent noise suppression to isolate the group’s voices from the surrounding ambient noise.
- Seamless Whiteboarding: The interactive nature of the hardware allows teams to jump instantly from a call into a digital whiteboarding session. Participants can brainstorm and annotate on-screen, with all content shared in real-time with remote colleagues.
- Deployment Flexibility: Whether wall-mounted or placed on a mobile floor stand, this Android-based solution offers a clutter-free, “cable-less” look that is ideal for high-traffic or multifunctional areas.
Deploy high-quality video in open areas without the clutter.
Discover all-in-one Android solutions designed for high-traffic zones.
MTRoW (Modular)
Microsoft Teams Rooms on Windows (MTRoW) for Open | Collab Spaces provides a powerful, interactive collaboration hub, driven by a dedicated computing unit.
- Interactive Collaboration: A large, high-definition interactive flat panel transforms the space into a creative workstation. With Microsoft Teams Whiteboard integration and on-screen touch controls, teams can brainstorm, annotate, and interact with content naturally during hybrid sessions.
- Dedicated Performance: The system is powered by a purpose-built MTR mini-PC. This dedicated computing module is designed to run the Teams application at peak performance and is typically mounted discreetly behind the touch display or integrated into a mobile cart for a clean, professional finish. The computing module can even be integrated into the display unit itself.
- Intelligent Audio & Video: A premium USB video bar with a 4K AI camera ensures all participants are framed perfectly. To handle the challenges of an open environment, the system utilizes advanced “Acoustic Fence” technology or directional audio pickup to isolate the team’s voices and suppress background office noise.
- One-Touch Join: When using a large touchscreen (smartboard), the ‘one-touch join’ function can be activated from the touchscreen. This ensures that starting a spontaneous session is fast and intuitive, maintaining a consistent user interface across the entire organization.
- Wireless Flexibility: Enhanced with Proximity Join and wireless content sharing, the MTRoW setup allows users to instantly connect their own devices to the large display without the need for cables.
Bring high-performance, interactive teamwork to any open area with the full versatility of a Windows-based MTR setup.
Deploy high-quality video in open areas without the clutter.
Discover all-in-one Android solutions designed for high-traffic zones.
BYOM | BYOD
Bring Your Own Meeting (BYOM) — also known as Bring Your Own Device (BYOD) — provides a fast and easy way to turn any open-office zone into a high-impact collaborative hub using your own laptop.
- Large Interactive Touch Screen & Professional AV: The setup is centered around a large-format touch display (also known as smartboard) equipped with a professional video bar. The integrated camera uses intelligent group framing to capture participants in open settings, while the advanced acoustic technology ensures that only the voices within that open | collab space are captured and transmitted to remote participants.
- Flexible Wired Connectivity: To start your session, you can connect your laptop directly using USB and HDMI cables to access the room’s display and videobar. For a cleaner, more efficient setup in high-traffic areas, a USB-C docking station is often used, allowing you to connect all peripherals and power your laptop through a single cable.
- Wireless Meeting Integration: For a completely clutter-free experience, a wireless BYOM system can be integrated. This allows your laptop to connect to the large interactive screen and USB-videobar without any physical adapters or cables, making it the ideal solution for quick stand-ups or spontaneous brainstorms.
Note on User Experience: While BYOM offers the freedom to use any meeting platform, it replaces the seamless ‘one-touch’ MTR experience with some technical friction. Users must manually manage cable connections and device configurations on their own laptops.
Make ad-hoc sharing effortless for everyone.
Get expert advice on seamless BYOM setups for your open-plan office.
A Small Conference Room is a compact, enclosed space designed for efficient collaboration between 6 to 8 participants, both on-site and remote. It delivers a reliable and user-friendly Microsoft Teams experience with minimal complexity.
Key characteristics:
- Room size: 6–8 participants
- Use case: Daily team stand-ups, project discussions, remote catch-ups, hybrid collaboration
- Technology setup:
– Single display (typically 55″–65″) with a Teams Rooms on Android or Windows device
– All-in-one video bar or compact camera/speaker/mic combo certified for Teams
– Tabletop touch console for one-touch join and meeting control
– Optional wireless content sharing or whiteboarding (large interactive touch screen) tools
This room type is optimized for quick, seamless, and high-quality meetings in a limited space — ideal for hybrid teams needing consistent collaboration without overengineering.
Small meeting rooms deserve big experiences.
We help you select the hardware that balances professional performance with a compact footprint.
MTRoA (Integrated)
Microsoft Teams Rooms on Android (MTRoA) offers a powerful, integrated solution for Small Meeting Rooms, combining the compute unit and audiovisual hardware into a sleek, efficient package.
- All-in-One Video Bar: A professional-grade 4K video bar serves as the centerpiece, featuring an intelligent camera that automatically frames participants. The integrated beamforming microphones and high-fidelity speakers are specifically engineered to cover the entire length of a 6-to-8-person table.
- Dedicated Touch Controller: A responsive tabletop console provides the familiar “One-touch join” experience. This allows users to manage the camera, volume, and participants without needing to reach for the display or a remote.
- Intelligent Whiteboard Integration (optional): To bridge the gap between physical and digital, this setup includes a specialized content camera mounted above the traditional whiteboard. This technology automatically enhances the whiteboard view, removing the presenter from the image and making the hand-written text transparent and crystal clear for remote participants.
- Enterprise-Grade Simplicity: Running on a secure, MDEP-based, specialized enterprise-grade Android OS, the system eliminates the need for a separate PC. This reduces cabling and simplifies remote management, ensuring the room is always “meeting-ready.”
Streamline your small meeting rooms with a clean, manageable Android setup.
Discover the best video bars for your 6-person rooms.
MTRoW (Modular)
Microsoft Teams Rooms on Windows (MTRoW) for Small Meeting Rooms provides a high-performance, scalable solution designed to bridge the gap between physical and digital collaboration, driven by a dedicated computing unit.
- Integrated Intelligent Video: A premium USB video bar with an integrated 4K AI camera ensures all 6–8 participants are perfectly framed. Advanced AI features, such as speaker tracking and group framing, automatically adjust the view to capture the room’s dynamics, making remote participants feel like they are part of the conversation.
- Dual-Device Collaboration (optional): This room can be equipped with an additional large-scale interactive touch display that works in perfect harmony with the main system. Through intelligent synchronization, both devices join the meeting simultaneously with a single touch. This allows you to use the interactive screen for digital whiteboarding and content creation while the main display remains dedicated to your remote colleagues’ video feeds.
- Analog-to-Digital Whiteboarding: This setup features a dedicated content camera mounted above a traditional whiteboard. This intelligent technology digitizes your handwritten notes in real-time. It can even make the presenter “transparent”, ensuring remote participants have a clear, unobstructed view of the board at all times.
- Purpose-Built Performance: The heart of the room is a dedicated MTR mini-PC. This computing module is engineered specifically to run the Teams application with maximum stability and can be discreetly mounted behind the display for a clean, cable-free look.
- Superior Audio Coverage: Optimized for small group settings, the system uses high-fidelity microphones and speakers within the video bar to ensure everyone at the table is heard with crystal clarity, effectively filtering out distracting background noise.
- Intuitive Room Control: A sleek touch controller sits on the meeting table, offering the familiar ‘one-touch join’ experience. This allows users to start meetings, manage audio/video, and share content instantly, ensuring a consistent user experience across your entire office.
Elevate your hybrid collaboration with a versatile, Windows-based MTR setup that brings traditional brainstorming into the digital age.
Deliver a premium Teams experience with high-performance Windows hardware.
Configure a professional-grade system for your small meeting rooms.
BYOM | BYOD
Bring Your Own Meeting (BYOM) — also known as Bring Your Own Device (BYOD) — provides a fast and easy way to turn any open-office zone into a high-impact collaborative hub using your own laptop.
- Large Interactive Touch Screen & Professional AV: The setup is centered around a large-format touch display (also known as smartboard) equipped with a professional video bar. The integrated camera uses intelligent group framing to capture participants in open settings, while the advanced acoustic technology ensures that only the voices within that open | collab space are captured and transmitted to remote participants.
- Flexible Wired Connectivity: To start your session, you can connect your laptop directly using USB and HDMI cables to access the room’s display and videobar. For a cleaner, more efficient setup in high-traffic areas, a USB-C docking station is often used, allowing you to connect all peripherals and power your laptop through a single cable.
- Wireless Meeting Integration: For a completely clutter-free experience, a wireless BYOM system can be integrated. This allows your laptop to connect to the large interactive screen and USB-videobar without any physical adapters or cables, making it the ideal solution for quick stand-ups or spontaneous brainstorms.
Note on User Experience: While BYOM offers the freedom to use any meeting platform, it replaces the seamless ‘one-touch’ MTR experience with some technical friction. Users must manually manage cable connections and device configurations on their own laptops.
Ensure your small meeting rooms are ready for any guest or platform.
Get a flexible BYOM solution that just works.
A Medium Conference Room is a dedicated meeting space designed for structured, multi-person meetings — both in-person and hybrid — where audio, video, and content sharing must be seamless and reliable.
Key characteristics:
- Room size: 8–14 participants
- Use case: Team meetings, client calls, project reviews, hybrid collaboration
- Technology setup:
– Dual or single display(s) with a Microsoft Teams Rooms system (Windows or Android)
– External cameras with wide field-of-view and smart framing
– Table or ceiling-mounted microphones and speakers for even audio pickup and distribution
– Touch controller for one-touch join, calendar integration, and in-room control
– Optional features: content cameras, occupancy sensors, or whiteboarding (large interactive touch screen) integration
This room type strikes the balance between scalability and simplicity, offering a standardized, professional meeting experience for mid-sized teams while remaining manageable from an IT and deployment perspective.
Standardize your meeting experience across your mid-sized rooms.
Let us guide you through the ideal camera and mic placements for 8 to 12 participants.
MTRoA (Integrated)
Microsoft Teams Rooms on Android (MTRoA) for Medium Meeting Rooms delivers a high-performance, decluttered experience, scaling the “all-in-one” concept to support larger groups and dual-display configurations without the need for a separate PC.
- Dual-Display Power: This setup utilizes two large front-of-room displays, allowing a dedicated screen for remote participants and a second screen for shared content. This ensures that even in larger meetings, everyone remains visible and engaged.
- High-Performance All-in-One Video Bar: A professional-grade 4K video bar serves as the system’s brain. It features advanced AI optics with group framing and speaker tracking, ensuring that every person along the confernce table is captured with clarity and precision.
- Room-Filling Audio: Equipped with a powerful beamforming microphone array and high-fidelity speakers, the system is engineered to provide consistent audio coverage for 8 to 14 participants. For deeper rooms, the system offers the flexibility to add expansion microphones to ensure the “far end” of the table is always heard.
- Unified Touch Control: A dedicated tabletop touch controller provides the signature “One-touch join” experience. It puts meeting management, volume control, and camera adjustments at the fingertips of the participants, keeping the focus on the discussion rather than the technology.
- Analog-to-Digital Collaboration: To support traditional brainstorming, the room features a classic whiteboard. This can be easily integrated into the hybrid experience by adding a dedicated content camera, which uses AI to “digitize” the physical board and make it transparent for remote viewers.
- Enterprise-Grade Reliability: Running on a secure, MDEP-based, specialized enterprise-grade Android OS, the hardware is designed for 24/7 “always-on” reliability and simplified remote management, significantly reducing the cabling and complexity typical of mid-sized conference rooms.
Powerful performance meets simple management.
Find the perfect Android-based system for your medium-sized meeting spaces.
MTRoW (Modular)
Microsoft Teams Rooms on Windows (MTRoW) provides the most flexible and powerful collaboration experience for medium-sized spaces, driven by a dedicated computing unit and high-performance peripherals.
- Dedicated Processing Power: The heart of the room is a purpose-built MTR mini-PC. This dedicated computing module is designed to run the Teams application with maximum stability and performance. It is typically mounted discreetly behind the displays for a clean, professional “cable-less” finish.
- Dual-Display Versatility: Optimized for dual large-format displays, this setup allows for a superior hybrid experience. One screen can be dedicated to the video gallery of remote participants, while the second screen focuses entirely on shared content, ensuring no detail is missed.
- Premium AI Video & Audio: A high-end 4K USB video bar serves as the primary audiovisual hub. Featuring intelligent AI technology like speaker tracking and group framing, it ensures all 8–14 participants are seen clearly. The integrated high-fidelity speakers and beamforming microphones provide consistent audio coverage across the entire length of the table.
- One-Touch Join Experience: A sleek tabletop touch controller provides a consistent, user-friendly interface. With the signature “One-touch join” feature, users can start meetings instantly, manage participants, and control room audio without needing a laptop.
- Hybrid Whiteboarding: To bridge the gap between physical and digital brainstorming, the room includes a classic whiteboard. By adding an optional intelligent content camera, the physical board is digitized in real-time, allowing remote participants to see through the presenter for a clear, unobstructed view of the notes.
- Scalable Architecture: Because it is Windows-based, the system offers unmatched modularity. If the room layout changes, it is easy to scale the experience by adding extra table microphones or secondary cameras to ensure every corner of the room is covered.
Elevate your mid-sized meetings with the full performance, security, and versatility of a Windows-based MTR environment.
Maximize engagement with advanced camera features and modular audio.
Build a robust Windows-based MTR system for your medium rooms.
BYOM | BYOD
Bring Your Own Meeting (BYOM) — also known as Bring Your Own Device (BYOD) — provides a flexible way to host meetings on any platform using your own laptop, while still taking advantage of the professional-grade hardware in a medium-sized space.
- Premium AV & Manual Connectivity: The room is anchored by a high-performance USB video bar and a display. The 4K AI camera uses group framing and speaker tracking to ensure all 8–14 participants are captured clearly. By default, you connect your laptop directly to the room’s peripherals using a USB and HDMI cable, giving you manual control over the professional camera, microphones, and speakers.
- Efficient Single-Cable Docking: To simplify the setup and reduce table clutter, a USB-C docking station is integrated. This allows you to connect to the display and the video bar using just one single USB-C cable. Additionally, this docking solution provides power to your laptop, ensuring your battery stays charged during long project reviews or client presentations.
- Wireless Collaboration Hub: For a completely cable-free experience, a wireless BYOM system can be utilized. This technology allows your laptop to link to the professional video bar and screens without any physical adapters or “cable-hunting.” This is the ideal solution for keeping the large meeting table clean and organized during high-stakes hybrid sessions.
Note on User Experience: While BYOM offers the freedom to use any meeting software (Zoom, Webex, Google Meet, etc.), keep in mind that it replaces the seamless “one-touch join” MTR experience with some technical friction. Users must manually manage cable connections and device configurations within the meeting app on their own laptops.
Versatility is key for the modern workforce.
Discover how to integrate high-end BYOM connectivity in your medium meeting spaces.
An (Extra) Large Conference Room is a formal, high-capacity meeting space designed to support larger groups and complex hybrid scenarios, ensuring everyone — both in-room and remote — is seen, heard, and able to fully participate.
Key characteristics:
- Room size: 14–24 (+) participants
- Use case: Leadership meetings, cross-department syncs, client presentations, hybrid boardroom sessions
- Technology setup:
– One large 21:9 display (> 100″) of dual displays (often 75”+)
– PTZ (Pan-Tilt-Zoom) or AI-powered cameras to track speakers and capture the full room
– Table, ceiling, or beamforming microphones for extended audio pickup
– Distributed speakers to ensure uniform sound coverage
– Central touch console for meeting control, with optional room control integration (lighting, blinds, etc.)
– Optional add-ons: content cameras for physical whiteboards, secondary touch displays, DSPs for advanced audio processing
Large rooms demand a tailored AV approach to address challenges around acoustics, camera coverage, and participant equity — ensuring a consistent, inclusive Microsoft Teams experience at scale.
Large spaces require precision engineering.
We ensure every participant is seen and heard perfectly, no matter where they sit.
MTRoA (Integrated)
Microsoft Teams Rooms on Android (MTRoA) for Large Meeting Rooms delivers a high-performance, modular experience that scales to fit expansive spaces. By utilizing a powerful, dedicated Android-based compute unit built on the Microsoft Device Ecosystem Platform (MDEP), this setup eliminates the need for a separate PC while supporting advanced AI features and ultra-wide displays.
- Dual-Lens AI Camera System: To bridge the distance in a large room, the system features a premier 4K AI camera with a dual-lens system. One lens captures a wide-angle view of the entire room, while the second lens focuses on active speakers with precision. This ensures that every participant, even those at the far end of the long table, is framed perfectly for remote viewers.
Optional: multi camera set-up is recommanded. - Modular Android Compute Unit: The “brain” of the room is a high-performance, enterprise-grade Android codec. This modular unit is designed to handle complex setups, including the processing power required for a 21:9 ultra-wide “Front Row” layout on a large front-of-room display, providing a truly immersive meeting experience.
- Touch Controller: The system is managed via a central tabletop touch controller that provides the familiar “One-touch join” experience for effortless meeting control.
Optional: multiple dedicated touch controllers can be strategically placed to ensure the “One-touch join” feature is always within reach. This allows participants at any position to manage the meeting, adjust volume, or change layouts without leaving their seats. - Uniform Audio Distribution: To ensure every participant hears remote colleagues with absolute clarity, the room is equipped with several networked ceiling speakers. This distributed audio approach provides uniform sound coverage throughout the entire space, eliminating “dead zones” or areas where the volume is too loud.
- Advanced Ceiling Microphone Technology: The table remains clean and clutter-free thanks to a high-end beamforming ceiling microphone array. This technology automatically tracks and captures voices from anywhere in the room while using AI to filter out distracting ambient noise, ensuring a professional and equitable audio experience for all.
Ready to provide every participant with a front-row seat?
Our experts are ready to help you design a tailored solution that fits your specific needs perfectly.
MTRoW (Modular)
Microsoft Teams Rooms on Windows (MTRoW) offers the most powerful, flexible, and scalable foundation for large-scale boardroom environments. Driven by a dedicated high-performance computing unit, this setup is engineered to handle complex multi-peripheral configurations and the most demanding hybrid meeting scenarios.
- Intelligent Dual-Lens Optics: The visual centerpiece is a premium 4K AI camera system equipped with dual lenses. This hardware automatically transitions between a wide-angle view of the entire room and detailed close-ups of active speakers. This ensures that even in a high-capacity setting, every participant remains visible and engaged for those joining remotely.
Optional: a multi camera set-up is recommanded. - Dedicated MTR Compute Module: The system is powered by a high-performance, purpose-built Windows mini-PC. This dedicated computing unit provides the processing muscle required for advanced features like the 21:9 “Front Row” layout on large displays. It is typically mounted discreetly behind the screen or in a rack, ensuring a clean, “cable-less” professional finish.
- Intuitive Tabletop Control: A sleek touch controller on the table serves as the command center, offering the signature “One-touch join” experience.
Optional: Multiple dedicated touch controllers can be strategically placed to ensure meeting management is always within reach. This allows participants from any seat to manage the gallery, adjust volume, or change layouts instantly. - Distributed Networked Audio: To provide uniform sound throughout a large space, the room utilizes professional networked ceiling speakers. these distributed speakers ensure that remote participants’ voices are heard with consistent volume and absolute clarity by everyone in the room, regardless of where they are seated.
- Advanced Beamforming Ceiling Microphone: This setup features a state-of-the-art beamforming ceiling microphone array that keeps the conference table completely clear of wires and hardware. The technology uses dynamic beamforming to automatically “target” whoever is speaking, filtering out background noise and delivering a studio-quality audio experience to the far end.
Uncompromising performance for your boardroom.
Build a sophisticated, multi-component Windows MTR system for your largest spaces.
BYOM | BYOD
Bring Your Own Meeting (BYOM) — also known as Bring Your Own Device (BYOD) — provides a flexible way to host meetings on any platform using your own laptop, while utilizing the high-performance hardware of a large conference space.
- Advanced Dual-Lens AI Video Bar: The centerpiece of the room is a premium 4K AI video bar equipped with a dual-lens system, making a seamlessly transition between a wide angle and narrow lens. So that everyone in the room is seen in sharp detail, resulting in pinpoint-accurate speaker tracking and professional-quality group framing. It features also powerful integrated microphones and high-fidelity speakers, ensuring that everyone at the (long) table is heard and seen clearly.
Extra table microphones can be added to ensure optimal coverage. - Streamlined Single-Cable Docking: While the basic setup uses separate USB and HDMI cables, an optional USB-C docking station can be integrated to simplify the connection. This allows you to link your laptop to the 21:9 ultra-wide display and the dual-lens camera bar with just one single cable. An added benefit is that this dock also provides power to your laptop, ensuring it stays charged throughout the session.
- Wireless Collaboration Integration: For those who prefer a completely clutter-free table, an optional wireless BYOM system can be used. This technology allows your laptop to connect to the professional video bar and the front-of-room display without any physical cables or adapters. It provides a seamless way to share content and use the room’s high-end camera and audio system wirelessly.
Note on User Experience: While BYOM offers the freedom to use any meeting software (Zoom, Webex, Google Meet, etc.), keep in mind that it replaces the seamless “one-touch join” MTR experience with some technical friction. Users must manually manage cable connections and select the correct camera and audio peripherals within the meeting app on their own laptops.
Don’t let complexity hinder your meetings.
Get expert advice on reliable, high-bandwidth BYOM solutions for large-scale collaboration.
A Multipurpose Space is a versatile, high-capacity environment designed to be reconfigured for various scenarios, such as training sessions, town halls, or collaborative workshops. Because the room layout often changes, the hardware must be adaptable to ensure a consistent Microsoft Teams experience regardless of the setup.
Key characteristics:
- Room size: Large and scalable (typically 20–50+ participants)
- Use case: All-hands meetings, corporate training, seminars, workshops, and divisible room configurations
- Technology setup:
– Modular Microsoft Teams Rooms system to handle complex AV routing
– Multiple large-format displays, high-lumen projectors, or (DV)LED video walls for high visibility
– Advanced audio: Ceiling-mounted beamforming microphone arrays and distributed (ceiling) speaker systems for uniform coverage
– Multi-camera setup (PTZ or AI-powered) to capture presenters, whiteboards, and audience Q&A
– Integrated Digital Signal Processor (DSP) to manage multiple audio sources and prevent echo
– Support for wireless (handheld or headset) microphones for presenters or ceiling microphone array for presenters, and audience Q&A
– Integration with room control systems (lighting, automated blinds, and divisible wall sensors)
This room type focuses on maximum flexibility and scalability. By utilizing high-end, networked AV hardware and specialized DSPs, the Multipurpose Space delivers a professional-grade hybrid experience that can transition from a formal lecture hall to an interactive workshop space at the touch of a button.
One room, endless possibilities.
Let us help you design a flexible hardware setup that adapts to any meeting or event type.
MTRoA (Integrated)
Microsoft Teams Rooms on Android (MTRoA) for Multipurpose Spaces provides a powerful, modular, and scalable solution that eliminates the need for a separate PC. This setup is designed to handle the complexity of large, reconfigurable environments while maintaining a clean, professional aesthetic and the intuitive “One-touch join” experience.
- Multi-Camera AI Intelligence: To ensure every participant—whether a presenter moving across the room or an audience member asking a question—is seen clearly, the system utilizes multiple high-performance 4K AI cameras. These cameras feature advanced presenter tracking and intelligent framing, that keeps remote participants fully engaged in large-scale sessions.
- High-Performance Modular Android Engine: The “brain” of the room is a dedicated, modular Android compute unit, powered by MDEP for enhanced security and management. This enterprise-grade device is built to handle the high processing demands of multi-camera setups and complex audio routing. By running a specialized Android OS, it offers high uptime and simplified remote management without the footprint of a traditional PC.
- Intuitive Meeting Control: A sleek (tabletop) touch controller serves as the command center for the entire space. It provides the familiar Microsoft Teams interface, allowing users to start meetings instantly, manage camera presets, and control volume with a single touch, regardless of the room’s current physical configuration.
- Networked Audio Distribution: Clear and consistent sound is delivered via professional networked speakers. While surface-mounted speakers next to the large front-of-room display provide impactful audio for presentations, the system can be scaled with networked ceiling speakers to ensure uniform sound distribution, so even those at the back of the room hear every word with absolute clarity.
- Dynamic Ceiling Beamforming Technology: The room remains clutter-free thanks to a high-end beamforming ceiling microphone array. This hardware automatically tracks and captures voices from any position in the space, using AI to filter out background noise. This ensures a professional-grade audio experience for remote listeners, even in rooms with flexible seating or high-activity workshops.
Transform your space into a hub of hybrid collaboration.
Our experts are ready to help you configure a flexible, high-impact hardware setup that adapts to any event or meeting style.
MTRoW (Modular)
Microsoft Teams Rooms on Windows (MTRoW) provides the ultimate level of performance and customization for complex Multipurpose Spaces. By utilizing a dedicated, high-spec Windows-based compute unit, this setup offers the processing power required for advanced AI features, intricate AV routing, and immersive layouts on large-format displays.
- Advanced Multi-Camera Orchestration: In large or divisible spaces, the Windows-based system excels at managing Multiple 4K AI cameras for total room coverage. By using the dedicated tabletop touch controller, presenters can manually switch between different camera feeds — such as an active presenter-tracking view or a wide group shot.
- High-Performance Windows Compute: The system is powered by a dedicated, small-form-factor PC designed for 24/7 enterprise use. This “brain” handles high-bandwidth video and audio processing with ease, providing the flexibility to integrate with complex third-party AV systems and high-resolution (Direct View)LED video walls.
- Centralized Meeting Management: Meeting control is handled via a responsive tabletop touch controller. This interface provides a consistent experience across the organization, allowing users to manage multi-camera feeds, adjust audio levels, and toggle room layouts with the familiar Windows-based Teams interface.
- Premium Audio Integration: The system integrates with professional networked speakers to ensure high-fidelity sound throughout the room. Whether using surface-mounted units or recessed ceiling speakers, in combination with an external DSP (Digital Signal Processor) ensuring that audio and video remain perfectly synced, even in the largest environments.
- Studio-Grade Ceiling Audio: At the heart of the audio setup is a premium beamforming ceiling microphone array.
This technology captures every voice in the room with pinpoint accuracy, and eliminates echo and background noise, delivering a studio-quality audio experience to the far end.
Master your most complex spaces with the full power of Windows-based MTR and professional AV integration.
Let our experts help you bridge the gap between high-end hardware and a seamless meeting experience.
BYOM | BYOD
The BYOM (Bring Your Own Meeting) configuration is designed for maximum flexibility, allowing users to leverage the room’s premium, professional-grade hardware for any meeting platform (Teams, Zoom, Webex, etc.) using their own laptop. This “plug-and-play” approach ensures that even in a multifunctional space, the hardware is never limited to a single software ecosystem.
- Universal Camera Access: With a single connection, your laptop gains full control over the room’s high-end 4K AI cameras. You can utilize professional-grade presenter tracking and wide-angle views within any conferencing app, providing a significantly better visual experience than a standard laptop webcam.
- The “Single Cable” Bridge: The core of the BYOM experience is a simplified connection point—typically a single USB-C cable. This bridge links your personal device to the room’s complex AV infrastructure, instantly turning the large front-of-room display, cameras, and microphones into your laptop’s peripherals.
- Wireless Conferencing Freedom: By utilizing a wireless conferencing solution, the need for physical cables is entirely eliminated. Once connected, your laptop wirelessly “claims” the room’s professional 4K camera and integrated audio system as its own peripherals. This allows you to host a meeting on any platform with the full power of the room’s hardware, all while maintaining a clean, cable-free environment that is perfect for flexible, multipurpose setups.
- Professional Audio Output: The audio is routed through the room’s networked speaker system. This ensures that everyone in a large Multipurpose Space can hear remote participants with the volume and clarity required for a professional environment.
- Elite Microphone Pickup: By using a high-end ceiling beamforming microphone array you can move freely around the room or host a Q&A session, knowing that the technology will capture your voice perfectly and deliver it to your remote audience without interference.
Ultimate flexibility for every user and every platform. Create a high-performance BYOM environment that adapts to any room configuration.
Bridge the gap between your personal device and professional-grade AV.
Contact our experts to design a seamless BYOM experience for your team.
Which Setup is Right for You?
Compare the Solutions.
Every meeting space has unique requirements. To help you finalize your hardware strategy, we’ve mapped out the essential differences between the three main deployment methods.
Compare features, stability, and ideal use cases to find the perfect match for your meeting room(s).
| Feature | BYOM (Bring Your Own Meeting) | Microsoft Teams Rooms on Windows (MTRoW) | Microsoft Teams Rooms on Android (MTRoA) |
|---|---|---|---|
| Flexibility | ✔ Works with multiple platforms | ✖ Teams-focused only (*) | ✖ Teams-focused only (*) |
| Ease of Use | ⚠ User-dependent (cables, adapters) | ✔ One-touch join | ✔ One-touch join |
| Hardware Requirements | Minimal (user laptop + peripherals) | Purpose-built / dedicated PC + certified devices | Compact all-in-one device |
| Features | Limited by user device | ✔ Full Teams features | Solid Teams features (slightly limited) |
| Reliability | ⚠ Varies by user setup | ✔ Enterprise-grade stability | ✔ Reliable, low IT dependency |
| Cost | ✔ Low upfront cost | ✖ Higher investment | Moderate, budget-friendly |
| Best For | Small, flexible rooms | (Extra) large / complex rooms | Small - medium to large rooms |
(*) Direct Guest Join allows MTR systems to join Zoom, Google Meet or Webex meetings with limited functionality.
Not quite sure yet?
Let’s discuss your meeting space(s) together.
Deep dive into Teams Tech: hardware features explained
Choosing the right setup is about more than just picking a screen or a camera. Navigating the world of MTR hardware means encountering a lot of industry jargon.
Use this glossary to quickly get up to speed on the terminology used in our room configurations above and make an informed decision for your meeting rooms.
Understanding Multi-Camera Setups
- The “Bowling Alley” Fix: By placing cameras at different vantage points, you can capture side-profiles or close-ups of participants who are sitting far from the main display.
- Intelligent Switching: Modern MTR systems (especially MTRoW) can automatically switch between cameras based on who is speaking or use AI to “stitch” multiple views together into a single gallery.
- Specialized Views: In a Multipurpose Space, one camera might focus on a presenter at a lectern, while a second camera captures the audience for Q&A sessions.
- Hardware Connectivity: These setups often require a dedicated Camera Hub or a certified USB switcher to manage multiple video feeds into the MTR compute unit without lag or signal loss.
What is MDEP?
This foundation allows organizations to manage Android devices uniformly and securely within the Microsoft ecosystem. In practice, it means that Teams Rooms, conference bars, and other collaboration devices will behave consistently and can be managed from the same console.
Why DVLED is the new standard for large-scale visuals?
While traditional displays often reach their limits in large spaces, Direct View LED (DVLED) technology offers a seamless, high-impact solution that is rapidly replacing LFD (Large Format Displays) in modern meeting environments.
What exactly is DVLED?
Unlike standard LED-backlit LFDs, a DVLED display doesn’t have a liquid crystal layer. Instead, the screen is made up of millions of tiny, individual LEDs that produce both the light and the color. Because these are modular panels, they can be built to almost any size or aspect ratio (like the popular 21:9 for Microsoft Teams Front Row) without any visible seams or bezels.
Why it’s perfect for Teams Rooms:
- Unmatched Brightness: DVLED walls have an incredibly high light output. This makes them the ideal choice for modern meeting rooms with large glass walls or abundant natural light, where a traditional projector image would look washed out.
- Zero Bezels: Forget the “grid lines” of older video walls. DVLED provides one continuous, smooth canvas, ensuring that your Teams gallery and shared content are never interrupted by black lines.
- The Projector Killer: In auditoriums, large training rooms, and multipurpose spaces, DVLED is the superior alternative to projectors. You get deeper blacks, more vibrant colors, and a much longer lifespan without the need for bulb replacements or darkening the room.
- Flexibility in Design: Because the panels are modular, we can create displays that fit the exact architecture of your room, providing a “customized” feel that elevates the executive experience.
Hardware Note: When planning for DVLED, keep the pixel pitch in mind. For meeting rooms where people sit relatively close to the screen, a fine pixel pitch (e.g., 0.9mm to 1.5mm) is essential for a sharp, comfortable viewing experience.
How does a ceiling microphone area work?
Ceiling microphone arrays are sophisticated audio solutions designed to provide seamless, high-quality voice pickup without the clutter of traditional hardware. Unlike standard microphones, these systems use advanced beamforming technology to identify and focus on the person speaking.
The main advantages include:
- Cable-free tables: By moving the audio technology to the ceiling, you eliminate “cable spaghetti” and keep your meeting surfaces clean and professional.
- Flexible furniture arrangement: Since the audio coverage comes from above, you are no longer tethered to a specific seating plan. You can easily reconfigure your space for different meeting styles.
- Versatile applications: This technology is the gold standard for conference rooms, training rooms, and lecture halls, where natural movement and unobstructed views are essential.
In short, it’s an “invisible” audio solution that allows participants to focus on the conversation rather than the technology.